Catholic Services Appeal Foundation | Saint Paul, MN
Salary Range: $50,000 - $65,000
The Catholic Services Appeal Foundation (CSAF) is seeking qualified candidates for an Office Manager position. This is an exciting new position during a time of growth and development at the CSAF. Interested candidates should email a cover letter and resume to CSAF’s President, Tizoc Rosales at rosalest@csafspm.org.
Summary:
CSAF is seeking a self-motivated, reliable, and highly organized Office Manager that will report to the President of CSAF. The person in this role will be responsible for the smooth functioning of the organization’s administrative operations. They will oversee and manage the day-to-day operations of the office and assure all administrative functions of CSAF are completed accurately and on a timely basis, including delegating tasks to team members and directing the work. This role requires strong organizational and communication skills, exceptional attention to detail, and the skills to manage multiple tasks efficiently.
The person in this role will have high energy, passion, and be committed to the CSAF’s mission.
Roles and Responsibilities:
Administration
- Represent CSAF in a professional, courteous, and service oriented manner.
- Assist donors, ministry contacts, parish leadership, and partners via phone, email, and occasionally in person.
- Serve as the primary point of contact for office operations.
- Order supplies and monitor office inventory.
- Troubleshoot office equipment and IT problems.
- Provide support for the President: prepare reports and meeting materials, draft correspondence, etc.
- Assist Board of Directors/Committees as needed.
Recordkeeping
- Provide detailed and careful electronic and hard copy recordkeeping.
- Oversee daily mail and bank deposit processes.
- Create reports, analyze data, and communicate findings for annual fundraising campaign.
Process
- Anticipate, identify, and document workflows, processes, procedures and make recommendations for improvement as appropriate.
- Oversee reporting and data management process.
- Monitor timely donor acknowledgement process, including thank you letters.
- Collaborate with cross-functional partners on workflow to meet deliverables and deadlines.
- Proactively support timelines and manage through contingency plans.
Events
- Plan and participate in special events to support CSAF and solicitation efforts.
Qualifications:
- Bachelor’s degree in business administration or related field preferred.
- 2+ years’ experience in office management, non-profit administration, or related field.
- Excellent organizational skills and meticulous attention to detail.
- Outstanding and effective communication and partnership skills to interact and communicate with key stakeholders across all levels of the organization.
- Strong editing and proofreading skills
- Experience providing top-notch customer service on the phone and in-person.
- Advanced skills in Microsoft Office; Google Docs, Excel. General knowledge of Raiser’s Edge Database.
- Proven experience with bookkeeping.
- Experience with or a willingness to manage office equipment, copiers, telephone equipment, and other IT hardware.
- Ability to work in a small office setting unsupervised and with regular interruptions.
- Ability to learn all aspects of the CSAF business.
- Supportive of the mission and purpose of the Catholic Church.
Salary will be commensurate with skills and experience. Competitive benefits package available.